Closing Past Renew Our Future

Our dearest Indonesian Canadian Community

God willing we will have our Annual General Meeting 2014 on March 9, 2014 which should be exciting and happy time. Not only we will meet, we will greet, we will have fun, we will have good food from our family kitchen, but also at this time we will elect new board of directors and executives to lead us into the future.

We choose “Better Community Empowerment through Youth and Wisdom” as a theme and message for AGM 2014. Youth in the meaning of keep learning, keep finding a better way to grow community asset and potential while at the same time exercise knowledge and wisdom to ensure no community member felt behind as we have same ICC goals and objectives.

It is probably elections fever 2014 but it comes to our attention that there is concern within the community regarding one event back in 2010. The event was the first ICC Indonesian Night event with Asian Heritage Month Society Ottawa. The question is what happened to the-proceed from the bazaar and ticket sale from the May 21 2010 evening at Brookfield High School (BHS) Ottawa event.

First, the 2010 event report was actually created by Event Organizer right after the event completed. It was resulting in proceed of $654 from bazaar and ticket sold after vendor were paid. This money was split 60% ICC ($392.40) and 40% ($261.60) BHS according to agreement between ICC and BHS. Then there was ICC expenses that were paid at that night for paying custodian, transportation and accommodation for BHS employee and students performers in the amount of $120. The rest of $172.40 in form of cash and $100 in form of cheque were left in the money box. It was unfortunate that being very late at night, everyone was very tired after the event and they all wanted to go home quickly, this box contain the money was misplaced. The box was initially thought to be brought home by the Hendarna’s family. Later it was found that the box that were brought home was not the right box. In addition it was reported that Derry Hendarna’s Apple IPOD that was borrowed by ICC for the BHS event was lost, so we can imagine the confusion for the Hendarna’s family was in that evening.

Second, we, as the ICC executives, were quite surprised since this issue happened quite some time ago and it also had been brought to the attention of the ICC executives at that time led by Gita Nurlaila as president and Yvon Valade as Treasurer. After Indonesian Night 2011 event, as part of post event review, the 2010 BHS financial was discussed and examined. There were other expenses such as food pizza order during practice and miscellaneous which were paid first by Ibu Gita and Ibu Retty prior to the events. All this balance and expenses were compiled in May 2011 and considered to be completed at that time. ICC actually still owes the Hendarna’s as the lost IPOD was never replaced and with the Hendarna’s generosity they are not asking anymore.

So if there was to be a mistake, it was perhaps an ICC administrative error that the consolidation was not reported to community at large in detail so some members especially who were involved in that event just heard “the box money was lost at Hendarna’s garage”. In this regard, on behalf of executives both under Gita Nurlaila and Sanda Uttama, we ask for apology to all our community members. This was not intentional, we were and are still learning how to do better organization governance. And hopefully this can be a good lesson for next ICC board member and executives to come.

We would also like to point out that we are volunteer based organization, no one is getting paid for anything. Everyone provided a lot of their efforts: their time, energy and money to make all our events successful. All our events had been collective community efforts where everyone involved helps out and pitches in, including the Hendarna’s family, which was actually one of the key members of ICC that got out of their ways in getting a lot of sponsorships and volunteer a lot of their effort and time. They are still great supporter of ICC today and for that we thank you and should give them their deserved gratitude.

This join statement will be placed in ICC website as record of decision to close the matter. Let’s continue to empower better community with new refresh idea and wisdom governance for our son and daughter. Together we can.

Ottawa, 8 March 2014

Sincerely
Sanda Uttama, Gita Nurlaila, Yvon Valade

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